It helps the candidate to get instantly familiar with the workplace environment. It serves as a benchmark for conducting orientation and training of the employees. It is helpful in the preparation of job description and job specification. It makes it easy for recruiters to screen resumes of prospective candidates. Now let me show you how to write a job description like that. Job descriptions are also a communication tool that tells coworkers of the employee where their job leaves off and the job of another employee starts. Job Description describes jobs, but Job Specification describes job holders. Nurse Job Description, Job Specification, Duties and Salary Nurse Job Description: Nursing jobs is not only treating with patients who are sick and injured, but also offering advice and emotional support to patients and their families, helping doctors diagnose patients , taking care of paperwork, and providing advice and follow-up care. STUDY. The information encompasses knowledge, skill, and ability, possessed by the incumbent, to perform the job effectively. Job Description. Job Specification Examples. It will either make or break their decision to apply to your vacancy or click away in search of better opportunities. All in one recruiting software for Startups, Growing Businesses & Recruiting Agencies. It is an office job, but may require the candidate to travel to different cities. Gravity. PLAY. It is also used to: inform induction training and longer term development needs Job specification lists out the qualifications, experience, training, skills, emotional attributes, mental capabilities of an individual to perform the job. The differences mentioned above make it quite evident that they are very different from each other. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. While many people use the terms job description and job specification interchangeably, there's a difference between the two. Job Description and Job Specification are related to the process of Job Analysis. They tell an employee where their job fits within the overall department and the overall company. Responsibilities and Duties: But if you’re not a natural wordsmith, job description examples can help inspire your efforts. Key Concepts: Terms in this set (8) define job description. The primary task of an Accountant is to render accounting and financial services to the organization. A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. Job description and job specification are two primary documents that are prepared in the job analysis process. Use the Job Specification to Attract Candidates for Your Role You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. A job specification is a list of a job’s “human requirements,” that is, the requisite education, skills, experience, personality, and so on. Job Overview: Provide a brief, 4-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall. A person specification is a profile of your ideal new employee, including skills, experience and personality type. It provides an overview of the open position and also specifies the company’s expectations. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. Job description; Job specification. Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. Designation, place of work, scope, salary range, working hours, responsibilities, reporting authority etc. Job Specification. Job Analysis: Job Description, Job Specification and Job Evaluation - Title: Topic #3: Job Analysis Author: Paul L. Schumann Last modified by: Jayendra Rimal Created Date: 1/30/2008 7:41:29 PM Document presentation format | PowerPoint PPT presentation | free to view . It outlines only the positive points of a job. When a company creates a job description, it normally covers the key tasks as well as the competencies you must have to succeed in the position. Identify prospects and grab new business opportunities. Job description Job specification. A job description is a written statement describing the general responsibilities and duties of a given position. Job description is as important as filling up the place is. Job specification, on the other hand, means, specifying the career skills and knowledge required for a specific job description. Match. They help to explain the essentials needs of a job and the qualifications that a job holder must hold for the performance of a particular task. A good job description possesses up-to-date information i.e. A job description is a written statement that defines the duties, relationships, and results expected of anyone in the job. This session provides a brief description of job analysis, job description, job specification which an employee has, while working in the organization. A job specification states the attributes, skills, knowledge, educational qualification, and experience needed in a candidate to perform a particular job. On the other hand, Job Specification contains educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. A job description does not stay constant; it changes with time and growth of the company. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. if amendments in duties and responsibilities are made then they should have been included, should indicate job title, extent of the job, limitations and functions should be described in simple and understandable language, characteristics of the job, knowledge and skills to perform the job should be included in the statement. It tells in brief the nature and type of job. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Attract Top Talent with these 3 Actionable Job Ad Copywriting Tips. Your email address will not be published. These job description examples show how: As opposed to the job description, which lists the information about the job, the job specification lists qualities that the employee should – or sometimes, must – have in order to qualify for the job. Avoid creative job titles like “Sales Ninja.” Why? While drafting the job specification, the manager identifies the necessary abilities and attributes needed for accomplishing the task. Ready to hire? Drafting a job specification is a lengthy process; it requires complete understanding and knowledge of the job position. 5. The job requires the candidate to make outbound calls to convert prospective customers into clients. It makes it easy for companies to search for suitable candidates. A job description is a written statement describing the general responsibilities and duties of a given position. Job description explained the duties to be performed. The job specification document is just generally more approachable and usable than a full-length job description. It mentions about the eligibility criteria of the job role, for example, qualifications, age limit, previous experiences, etc. A job specification could be considered a more precise job description that details the exact educational degrees, experience, skills, and requirements for a role. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Post to multiple job boards in a single submission. The job specifications of the company for a particular job may change with change in technology. Unless and until the description is clear, one cannot find the right person to suit the post. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. Job description and Job specification. While Job Analysis data may be collected from incumbents through interviews or questionnaires, the product of the analysis is a description or specifications of the job, not a description of the person. Here is a long list stating the reasons, as to why is it important to have a clear job description while posting jobs in job … But if you’re not a natural wordsmith, job description examples can help inspire your efforts. Job analysis continued…. The Job Description. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. Job description and job specification make sure that all the individuals we recruit align with the goals, mission, vision, and objective of the organization. Reports To: The [job title] will report to [positions title or titles this position reports to]. if amendments in duties and responsibilities are made then they should have been included, should indicate job title, extent of the job, limitations and functions should be described in simple and understandable language, characteristics of the job, knowledge and skills to perform the job should be included in the statement. The job description and job specification is the first location to look when workers are not doing what we want them to. Learn. It also includes general health, mental health, intelligence, aptitude, memory, … It is helpful in the preparation of job description and job specification. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. While many people use the terms job description and job specification interchangeably, there's a difference between the two. Job Description Sample Template [Job Title] Formal position title. It is written in consultation with the hu… We have standard job description and person specification templates which we recommend recruiting managers use. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. Job description and job specification are two integral parts of job analysis. A good job description possesses up-to-date information i.e. It is derived from the further analysis of a job description. People often use these terms interchangeably, but the truth is that both the things comprise of totally different things. In most cases, these terms are used interchangeably and nearly always describe the same document. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. What is Job Description? Often job descriptions will be a candidates first real contact with your company. Employee's qualification, skills and abilities. The relationship of the job with other jobs in the concern. Let’s delve a little deeper. The manager drafts the job specification after preparing the job description. It is also known as Employee Specification or Man Specification. The preparation of job description is very important before a vacancy is advertised. Conversely, Job Specification is a statement showing what a person must possess for getting selected. The negative aspects are completely ignored. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise. Created by. Job Description also details the skills and qualifications that an individual applying for the job needs to possess. Job Analysis can be understood as the process of gathering information related to the specific job. It is derived from the job description document. What is Job Description? Role: We are looking for a Tele Marketing Executive for the company. 1. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. A job description and job specification are prepared from the information collected through job analysis. Add your company name and location to avoid looking spammy. Job description and job specification are two integral parts of job analysis. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . A job specification is a precise information and a requirement for a job role. 1. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. Submitted byKalpita Potawad M.L.I.Sc 2012-2013 2. The output from a job analysis is used to develop a job description and its job specifications. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. The difference between a job description and a job specification is simple. Differences between a job description and a job specification. A job description gives a clarification of what the company is about and what it has to offer to the candidates. A job specification states the attributes, skills, knowledge, educational qualification, and experience needed in a candidate to perform a particular job. It tells in brief the nature and type of job. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! What Is Job Specification? Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. A job description is a list of job duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilities. The difference between a job description and a job specification is simple. Job title, duties, tasks and responsibilities involved in a job. A job description and job specification are prepared from the information collected through job analysis. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. The contents are : All of this is free! The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification. Job Specification. Unless and until the description is clear, one cannot find the right person to suit the post. Job description and job specification 1. brief written statement, explaining about what the major requirements of a particular job. Flashcards. Why should you bother? Job description examples: best practices. The job specification is a brief version of the job description and will help you narrow the focus of your interview team questions and priorities when you are hiring an employee to fill this role. The information encompasses knowledge, skill, and ability, possessed by the incumbent, to perform the job effectively. Job Specification; Job Description merupakan suatu spesifikasi atau persyaratan jabatan yang harus dipenuhi oleh calon pencari kerja untuk bisa masuk menduduki jabatan dalam perusahaan. Measures. It is also useful for job postings because it helps you zero in on the really critical components of the job. Job specification helps in hiring an appropriate person for an appropriate position. A job specification is a document which describes education, experience, skills, knowledge required to perform a job. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. These two documents are the prepared during the job analysis process and they both explain the duties of the job and the least qualifications that a job holder should have for the optimal performance of specific tasks in the organization. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. People often use these terms interchangeably, but the truth is that both the things comprise of totally different things. The job description is a summary of what an employee will do after getting selected. The job description is the description of the job profile, whereas job specification is the specification of eligibility criteria for that job profile. The company has 800 employees and is into B2B sales with clients who are big business firms and corporate leaders. Job description and job specification are the two main documents which are used interchangeably, but they are distinctly different from each other. Job Description Writing Process. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. It helps in performance analysis and appraisal of the candidates. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The job description and job specification are equally important during the recruitment process. Job Specification Examples. 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